Information on the processing of personal data for recruitment participants
Who we are
Polcode sp. z o. o. with its registered office in Warsaw, Al. Jerozolimskie 94, 00-807 Warsaw, is the controller of the personal data collected when you participate in recruitment process ( “Controller”, “we” or “our”). You can contact as at the address: Polcode sp. z o. o. with its registered office in Warsaw, Al. Jerozolimskie 94, 00-807 Warsaw or via email at info@polcode.com
When we will be referring to You as a natural person, we will refer directly to “you”.
Purpose and legal basis of processing your personal data
When applying to open vacancies via indicated forms, we will process your personal data submitted during the process. We will process your data for the recruitment process that you applied to.
If you agree to the processing of your personal data for future recruitment purposes, we will process your data also in such a case.
Collected data may include your name, last name, contact details, work experience, IP address and other data that you will submit to us along with your resume.
As the case may be – the legal basis of processing your data is:
article 22(1)(1) of the Labour Code, in conjunction with article 6(1)(b) of the GDPR with regard to first name(s) and surname, date of birth, contact details, educational background, professional qualifications, history of previous employment history.
article 6(1)(b) GDPR - to act upon your request prior to concluding a contract (e.g. information about your expected salary and your availability to start work, information about recruitment meetings, our assessment of your suitability for a certain position)
article 6(1)(a) GDPR, with regard to other data than required by the Labour Law submitted by you in your application i.e. processing on the basis of your consent, e.g. your interests, soft skills, your image.
article 6(1)(f) GDPR, with regard to Controller’s legitimate interests, i.e. protection of its rights - in this case - for the establishment, if any, and pursuit of claims or defence against claims.
You can withdraw your consent at any time by contacting us at: info@polcode.com
Your withdrawal will not affect the lawfulness of the processing of your data conducted prior to such withdrawal.
Information about nature of sharing your personal data
The provision of the personal data indicated in the Labour Code or other legislation (as required by the notice about open positions) is mandatory to take part in the recruitment process. Likewise, the provision of the data indicated above necessary to take action at your request prior to the conclusion of the contract and necessary in our legitimate interest. The provision of other data is voluntary. Your data will not be used for automated decision making.
Data processing duration
Data processed for the purpose of recruitment process will be retained for a term of the recruitment process and for the additional period of:
3 years - in the case of persons applying for employment based on an employment contract
or
period resulting from applicable laws (other than the Labor Code or justified by the interests of the Controller as long as the applicant's rights and freedoms are not violated) - in the case of applicants for employment under a civil law contract
or
if you provide us consent for further recruitment processes your personal data will be retained until you withdraw the consent.
The aforementioned periods may be extended if the processing of personal data is necessary for the purposes of a legitimate defense or for establishing and assertion of potential claims.
Your rights
You have the following rights:
the right to access your personal data and demand its rectification, erasure and restriction of processing, the rights to data portability and to object to the processing of the data.
the right to object to the processing of data, if the processing is carried out in connection with the Controller pursuing its legitimate interests, and – for reasons related to your particular situation.
to the extent that your data is processed on the basis of consent, such consent may be withdrawn at any time by contacting the Controller by email at info@polcode.com
the right to submit a complaint to the supervisory authority responsible for the protection of personal data (PUODO).
Transmission of data outside the EEA
Your data will be transferred outside the European Economic Area or to international organizations only if necessary and only if the European Commission determines that the third country, or a territory or specific sector within a third country, or the international organization in question ensures an adequate level of protection or if other adequate or appropriate safeguards are put in place, in particular the standard contractual clauses adopted by the European Commission.
We will inform you of our intention to transfer personal data to third countries or to international organizations at the stage of their collection.
Data recipients
We may share your personal data with the following categories of recipients:
entities servicing and managing our IT systems, communication service providers.
hosting companies, recruitments system’s providers.
entities supporting the Controller's activity, law firms.
state authorities or other entities authorized by law.